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Contact the Living Heritage team

Once you have prepared a detailed project proposal, please contact the Living Heritage team to discuss your proposal before applying.

Please note: the grant round is currently closed, and no late applications are accepted.

Get professional advice

A heritage professional will be able to provide advice on the condition of the place or object, the key risks to significance and propose a scope of works to address these risks. The consultant may be a heritage architect, heritage consultant, or your local Council’s heritage advisor.

A heritage consultant can assist you with your project planning, implementation and completion. You may prepare a brief which specifies the consultant’s involvement throughout the project. The cost to employ a heritage professional during the project may be included in the project budget and funded by the grant. This person may also identify that the project scope requires the input of specialists, such as a materials conservator, an engineer, or archaeologist. The budget should reflect these costs. Visit the find a heritage consultant page for guidance on finding the right heritage consultant or go to the Victorian Heritage Services Directory, maintained by the National Trust.

Projects are assessed on whether an appropriate conservation approach with a clear methodology has been proposed. If the works relevant to your application have not been guided by a heritage advisor or similar, then your application is unlikely to score highly against the assessment criteria.


The scope should be informed by professional heritage advice. It should include:

  • project timelines
  • a conservation methodology
  • for physical works: documentation to guide the works, such as a conservation works plan, conservation management plan, or condition report
  • for documentation projects: clear briefs outlining the investigations and reports.

Successful projects must be completed within two financial years.


Seek a permit or a permit exemption from Heritage Victoria. While a heritage permit or permit exemption is not required to submit your application, it is recommended. This demonstrates your project is consistent with good heritage practice. It is also more likely to meet timeframes for completion.

Consider other likely approvals that may be required and project costs that may be incurred, such as approvals related to archaeology, or the operation of the Aboriginal Heritage Act 2006. Search VicPlan to confirm if the site is in the Victorian Heritage Register and/or is a potential place of Aboriginal Cultural Heritage and where applicable, supply the Victorian Heritage Inventory number and consider how the project may impact Aboriginal heritage values or historic archaeology of the place.

Appoint a project manager

An appropriately qualified project manager, with experience in heritage conservation, is recommended for all projects, but mandatory for projects valued at $50,000 or more. A percentage of the grant funds may be used to fund this. If applicable, the project manager should be nominated in the application and costs included.

A site project manager role is to:

  • project manage and oversee the works on site

A grants project manager role is to:

  • administer the grant funding
  • ensure that funding timelines are met
  • undertake reporting to Heritage Victoria as required
  • deliver the project within its allocated budget
Please note, these roles may or may not be filled by the same individual, please specify in your application.

Victorian municipal councils should use internal project management resources where possible and will not receive grant funds for internal project management expenses.

Seek quotes

Your application should include at least two written quotes (inc GST) for each works component or trade, supplied by a suitably qualified trade professional with experience in heritage conservation.

Quotes should also be sought for other expertise and additional specialist that may be required, such as conservators, engineers or archaeologists and the budget should reflect these costs. Grant funding seeks to achieve best practice heritage outcomes which can be delivered with an appropriate level of heritage skill and experience of contractors

Page last updated: 16/05/22